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Bookkeeping means registration of all financial transactions of a company. A
voucher is required to register a transaction.
You must have a voucher:
- Whenever you buy something
- Whenever you sell something
- Whenever you settle an invoice for something you have bought on credit
- Whenever a customer, whom you have granted a credit, settles his/her debt
Vouchers, receipts, invoices etc. are the foundation of the accounting
system. Without vouchers, receipts, invoices etc. there could not be an
accounting system.
This may appear overwhelming. Usually, it is just a matter of once and for
all getting the routines straight, thus securing a correct registration.
Definition
A voucher is a piece of paper featuring information on the transaction. Various
requirements apply to a voucher depending on the nature of the transaction. Some
transactions do not require a voucher.
Numbering vouchers
When documenting a posting by a voucher, you give the voucher a number. When
using a PC bookkeeping programme the programme will issue the number, when you
do the bookkeeping. You write this number on the voucher.
When auditing the accounts you can use this number to identify the voucher.
Vouchers are filed in numerical order in a ring binder.
When no receipt is available
Sometimes it can be difficult to get a voucher from a supplier. It is
therefore a good idea that staff, who are sent out to buy small items for the
company, carry a receipts book.
- Example:
The company´s driver or the shop assistant goes to the market to buy a
special item. The salesperson at the market may not be able to give a
receipt.
In this case they can take out their own receipt, write the proper text and
figure and get the sales person´s signature on it. They also sign it
themselves and now the company has a voucher for the accountancy.
- Go to next business issue: Invoice - How to make it
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Copyright © 2009 Dynamic Business Plan 05-02-2012
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