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When designing your financial system you should consider whether to use a PC
bookkeeping programme, a piece of paper, a ledger book or a spreadsheet.
It all depends of the number of transactions and the complexity of the
company.
10 transactions per month
If you are a freelancer with only 10 transactions per month you could use a
ledger book or a spreadsheet as the tool for keeping your accounts. Within a
year you will only have to register 120 transactions.
10 transaction per week
If you have 10 transaction per week you should consider a PC bookkeeping
programme. In a year you will have entered 520 transactions. Using a PC will
help you make the paper work and at the end of the financial year it will be
easy to make the financial statement.
You don´t have to buy an expensive and complicated bookkeeping programme for
this purpose. You might even find freeware programmes.
10 transactions a day
If you have 10 transactions a day you should definitely use a PC based
bookkeeping programme. You cannot keep track of 3650 transactions a year without
a PC programme.
Questionnaire
You could ask yourself the following question before acquiring a bookkeeping
programme:
- How much time do you spend keeping the books?
- How much time do you spend preparing reports?
- What information do you need and how quick do you need it?
- Can a manual system give this information?
- What programmes are available for your sized business?
- How much training do you / your staff need?
- What does training, programme, hardware, expertise cost?
Free accounting software
If you have less than 20 customers and suppliers you can download a free
accounting software from QuickBooks. If you have more than 20 customers and suppliers you have to pay for it. Still, get som experience in making your account and then you can change to the accounting system of your choice.
- Go to QuickBooks web site
- Go to next business issue: Bookkeeping on a PC
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| EDWARD JOHN, TANZANIA |
26-01-2012 |
more than two years
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