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Your office routines must suit your company. However, some general features
apply.
Ring binders
On start-up you must purchase a suitable number of ring binders for filing of
your vouchers. Index dividers also facilitate clarity. Sheet protectors, etc.
are no good.
Filing system
Generally, you need to file your documents according to the below system:
- Sales invoices (if you are primarily carrying out cash sales using a cash
register you must file your cash register rolls).
- Journal vouchers (vouchers of daily receipts and expenses)
- Purchase voucher (if your business is not a trading company you can
probably do without this file)
- Bank statements (on your company´s bank accounts)
- Agreements and other confidential documents
- Insurance certificates
- Tax documents
The list is not exhaustive. Depending on which activities your business
carries out you may need additional files. However, the above list constitutes
the basic needs of most companies.
It is not imperative to have a ring binder for each of the above. Many such
documents can easily be filed in the same ring binder, as long as they are
separated by index dividers.
- Go to next business issue: Daily Routines
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Copyright © 2009 Dynamic Business Plan 05-02-2012
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